Active Students
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Enrolled
Pending Review
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Awaiting activation
Classes
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Active classes
Current Term
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Recent Enrolments
| Ref | Student | Grade | Status | |
|---|---|---|---|---|
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Report Cards — Current Term
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All Students
| Student No. | Enrolment No. | Student Name | Grade | Class | Parent/Guardian | Submitted | Status | Actions |
|---|---|---|---|---|---|---|---|---|
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✏️ Capture Marks
Select a term, class and subject to load the mark sheet.
Report Cards
| Student No. | Student | Class | Aggregate % | Symbol | Rank | Absent | Conduct | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|
| Select a term to load report cards. | |||||||||
📅 Daily Attendance
Select a term, class and date.
📊 Term Attendance Summary
| Student | Present | Absent | Late | Excused | Total | Attendance % |
|---|---|---|---|---|---|---|
| Select term and class above. | ||||||
Select a year to view terms.
All
Pre-School
Crèche
Home School
Primary
High School
Grade Levels
| Grade Name | Code | Phase | Order | Status | Actions |
|---|---|---|---|---|---|
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All
Pre-School
Crèche
Primary
High School
Subjects
| Subject | Code | Phase | Type | Max | Pass % | Weight | Status | Actions |
|---|---|---|---|---|---|---|---|---|
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Classes
| Class Name | Phase | Grade | Year | Teacher | Room | Capacity | Enrolled | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|
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📥 Step 1 — Download the Template
Download the official Scholivra template, fill in your students' data in Excel or Google Sheets, then upload it in Step 2.
📊 Download Excel Template (.xlsx)Template includes columns for:
● Child / Student Details
● Grade & Class Assignment
● Paying Parent Information
● Emergency Contact
● Medical Aid Details
● Ambulance Consent
📋 Instructions
- Download the template below
- Fill in rows from Row 7 downwards
- Do not edit rows 1–6 (headers)
- Columns marked * are required
- Date format:
YYYY-MM-DD(e.g. 2020-03-15) - Grade Code must match your Grades panel
- Save as .xlsx or .csv
- Upload in Step 2
💡 Also accepts CSV files exported from Google Sheets, Excel or Numbers.
Educators & Staff
| Employee No. | Name | Role | Subjects / Grades | Cell | Status | Actions | |
|---|---|---|---|---|---|---|---|
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📋 Class Timetable Builder
Select a class and year to view or build its timetable.
🎯 Grade Promotion
This tool shows students whose Term 4 report card is marked as Promoted = Yes. You can then advance them to the next grade for the new academic year — individually or in bulk.
Set the year and click Find Candidates.
📋 Progression History
| Student | From Grade | To Grade | From Year | To Year | Moved By | Date |
|---|---|---|---|---|---|---|
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Service Items & Pricing
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📈 Report Writer
Select fields, filter, then export to Excel.
🗄️ Archived Enrolments
| Enrolment No. | Student No. | Student | Unenrolled | Cloud Provider | Delete After | Link |
|---|---|---|---|---|---|---|
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Portal Users
| Name | Username | Role | Last Login | Status | Actions | |
|---|---|---|---|---|---|---|
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Current Subscription
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License Key
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Keep this key safe. It proves your subscription and is shown in your welcome email.
Usage vs Plan Limits
Live usage against your current plan allowancesLoading…
Plan Features
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🏫 School Info
🎓 Academic
💰 Fees & Penalties
📧 Email / SMTP
☁️ Cloud Archive
School Information
All financial queries are directed here (shown on enrolment form)
Address
Logo
🏫
Square PNG/JPG, min 200×200px. Upload via FTP to storage/uploads/logo/ then set path in DB.
Academic Settings
These settings control student/enrolment number formats, the active term, pass marks, and what appears on every report card.
e.g. ENR → ENR-2025-0001
e.g. STU → STU-2025-0001
Subjects may override this
Fees & Penalty Settings
Non-refundable
Email / SMTP Settings
Configure your SMTP server so Scholivra can send acceptance emails, parent portal invites, and password resets. For cPanel hosting, use
mail.yourdomain.co.za. For external, use SendGrid, Mailgun or Gmail.cPanel: mail.yourdomain.co.za
587=TLS, 465=SSL, 25=plain
Shown as sender name in emails
Must match SMTP username on most providers
Test Email
Cloud Archive
Unenrolled records are archived to cloud storage for 7 years (POPIA compliant) then auto-deleted. No data stays on the VPS after archiving.
Google Drive: upload your service account JSON to storage/google-credentials.json on the server.
OneDrive: set Client ID, Secret and Tenant in config.php.
Invoices
| Invoice # | Learner | Parent | Month | Amount | Paid | Balance | Due Date | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|
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Fee Payments Received
| Date | Learner | Amount | Method | Reference | Invoice | Source |
|---|---|---|---|---|---|---|
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Upload Bank Statement CSV
Upload your bank's CSV export. Scholivra reads the transaction description/reference field and matches it to learner enrolment numbers automatically.
Supported: FNB, Standard Bank, ABSA, Nedbank, and generic CSV formats.
Reference tip: Ask parents to use their learner's enrolment number (e.g. ENR-2025-0001) as payment reference.
🏦
Drop CSV file here or click to browse
CSV files only — export from your internet banking
Previous Imports
| Date | File | Rows | Allocated | Skipped | Duplicates | Total Amount | Allocated Amount | Status |
|---|---|---|---|---|---|---|---|---|
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Events, Activities & Notices
| Date | Title | Type | Notify | Portal | Notified | Actions |
|---|---|---|---|---|---|---|
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Notification Log
| Date | Channel | Category | Recipient | Subject / Message | Status |
|---|---|---|---|---|---|
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School Photos
Photos visible in parent portal. Upload class, event, or individual learner photos.Loading…
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📋 Data Requests
| Type | Requester | Status | Due | Actions |
|---|---|---|---|---|
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⚠️ Breach Register
| Date | Severity | Subjects | Regulator | Status | Actions |
|---|---|---|---|---|---|
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🔑 POPIA Officer & Settings
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